Profile for Translation Project Coordinators

Under the direction of their Team Lead, Project Coordinators assure effective project management for assigned translation and localisation projects in various language combinations.


Project Coordinators are responsible for ensuring that projects are effectively and successfully managed and completed within budget and on time, and according to Overtaal quality standards.


  • Create, monitor, and update project quotes
  • Ensure client’s approval of the initial quotes and changes
  • Negotiate pricing for each project and issue purchase orders
  • Provide financial analysis of projects to management
  • Deliver projects within agreed budget (in compliance with Overtaal's quality standards and processes)
  • Maintain all project-related (financial) administration


  • Client communication – main point of contact for client communication; maintaining smooth communication with clients, Sales en Client Services on all project-related matters
  • Production staff – liaise between client and production staff, providing production staff with all information necessary for successful completion of the project; this includes internal as well as external staff in the form of freelancers, sub-contractors and partners
  • PM department – communicate with the PM Lead and General Manager about issues that would affect other projects
  • Liaise with freelancers, other vendors, and partners of Overtaal on non-project related issues if needed

 Project Execution

  • Secure and assign resources (internal and external) for projects
  • Manage allocated teams in terms of project-related matters
  • File handling – receive, distribute and deliver files (to and from internal and external resources and clients)
  • Monitor and ensure timely completion of tasks
  • Support production staff in other departments when needed; trouble-shoot
  • Ensure delivery by agreed deadlines



  • Excellent written and verbal English communication skills, other languages are considered a bonus (especially German or French)
  • University degree
  • Minimum 1 year of professional experience in a similar position in a corporate environment
  • Ability to work accurately and efficiently and to multitask
  • Excellent problem solving and analytical skills
  • Independence in carrying out assigned tasks
  • Ability to work under pressure in a fast-paced environment
  • Highly-developed computer skills (MS Office, Windows)
  • Experience in translation and localisation project management is a strong advantage


Please submit CV in English and covering letter to AND to